Create award-winning annual reports with XaitPorter
An Annual Report is a comprehensive report on a company’s activities throughout the preceding year. It requires dedicated project participants collaborating on one document, often with an elaborate workflow. XaitPorter can provide companies with the support required for a workflow that goes throughseveral stages, before finally being approved by the CEO before being published. In these stages, it is vital for the project participants and project manager to keep on top of and streamline the process. It also can be important to being able to have several revision gates and have professional blacklining to be able to provide your working group with clean and marked versions since previous revisions to the group. XaitPorter can obviously help you with all of this and a lot more. In particular, XaitPorter provides your team with a comprehensive commenting tool, whereas your team can provide comments directly to the live document and ensure that the correct author gets notified of the comments. This again can reduce the amount of comments, as others may have similar comments to the same piece. It avoids that your comments are being sent on email, left on post-it notes on the screen or on voicemails, it keeps all the important comments in one place and as a project manager you can even get a report of all your comments in a project. Thereby making it easier to figure out whether all comments have been taking into consideration or not.
And, the comment report is not the only report that can provide assistance on your annual report. You have a complete audit trail of what your participants do, reducing the chance of leaking of sensitive material. XaitPorter can provide you with reports of what your team has done, who has done what and thereby you can easier sport bottle-necks in the project early on.
Another benefit from being in control of your document and on working on a singular document, as opposed to a bunch of Word files, is that it also is easier to adjust your text to fit the bill. It allows for you to have a dedicated editor that can ensure that your language is up to scratch and reduce the amount editing normally require towards the end of the process.
So why is it important to reduce the amount of editing towards the end of the process? Because, when you are in the final stages people can be stressed and mistakes can happen easier. However, this is not the main argument. Lets say that your company is listed on the NYSE and you are required to supply you Annual Report on 20-F to the SEC. Not only do you need to be compliant with Sarbone Oxley, and maybe provide the stock exchange with insiders lists, you probably need to have a financial printer to edgarize and file the 20-F for you. How do a financial printer make their money? Not on print. Their profit is from the typesetting, hence the less typesetting your require in the latter stages, the less the final invoice.
Anyway, don’t take our word for XaitPorter being an excellent application for annual reports – lets look at the facts. Hydro won the Farmand award 2008 for the best annual report in Norway. The Farmand jury awarded the price to Hydro for its exceptionally depth and analytical presentation of information. Xait is proud to say that Hydro used XaitPorter to produce the content of their annual reports, and that they said that XaitPorter was an important factor to their success.
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